Grant Writing

Sample Grant Proposals

Reading the following two sample proposals included on this page will introduce you to the writing requirements common to most applications and to my style of writing:

Link to NYSHF_ Call for Proposals
The following narrative represents the first stage of this successfully written grant proposal application:

Project Title & Summary
The proposed Gainkeepers: Building Quality and Cost Controls into the Front Line project will continue the application of Ideal Micro Practice principles to New York State primary care practices in order to improve their efficiency and quality of care through health information technology, which will result in the improved management of high need patients and address the overuse of health care services. The leadership team will deliver scheduled instructional and technical assistance to participating primary care physicians. As a result, they will adopt several efficient, effective processes that lead to better outcomes for their patients, a better balance between work and life, more satisfied and loyal patients, and better practice finances.

Planned Activities

Recruitment of Medical Practices: Gainkeepers will use the marketing and communication strength of Ideal Micro Practices (IMP), in collaboration with the Monroe County Medical Society, the New York State Medical Society and the New York City Department of Health/Mental Health, to recruit practices through a national list serv of more than 400 physicians who have expressed interest in this type of practice innovation.

Learning Collaboratives: Using the curriculum components developed for the first phase of IMP, the leadership team will establish a virtual learning community with participating physicians. Our interventions will include: on board calls, one hour conference calls every two to three weeks, and after six months, monthly calls, as well as on line resources ( and listserv.

Formative Assessment: Gainkeepers use a survey-based measurement tool derived from the patient’s perspective called that requires minimal effort on the part of the practice and results in detailed information on practice performance. It enables practicing physicians to identify areas for improvement, learn how to survey patients’ experience with care, observe the effect of their improvement interventions and compare themselves to others.

Transition Assistance: With the right support, more physicians will be willing to adopt the Ideal Micro Practices model. Gainkeepers could serve as the organization that provides these physicians with such necessary transitional assistance as Technical Support/Information Technology and Extra Mural Population Support.

Key People & Institutions
L. Gordon Moore (University of Rochester), John H. Wasson (Dartmouth College) and Deborah Johnson (Dartmouth College) are the major Ideal Micro Practices physicians providing the vision, research, leadership and experience necessary to implement the proposed Gainkeeping project (See their biographical data in the Organizational Information Section.).

Project Assessment:
To assess the effectiveness of our Ideal Micro Practices/Gainkeeping project implementation, the project leaders and participants will use the office-based HowsYourHealth (HYH), a validated benchmarking tool derived from more than 20 years of primary care research at the Dartmouth COOP, consisting of five major components:

  1. Patient/Community Self-Assessment of Health Care and Needs
  2. Education Tailored to the Respondents Needs
  3. Feedback to Physicians
  4. On-line Options for Retrieving Aggregate Information
  5. Options for Disease Management, Customizing Questions, E-mail of Info from Patient's Computer to a Doctor's Office, Exporting Patient Information to a Registry

The survey includes 112 items in branching logic to assess the user’s general function, symptoms, concerns, health habits, chronic condition management, communication with clinicians, and quality of health care services. Participating practices will learn how to engage patients in the use of this tool as well as report on practice outcomes. One of the strategic benefits of HYH is that its results are “actionable” at the practice level and result in the improvement of patient care and outcomes.

Moving Ahead
Gainkeepers will use the $500,000 over the next two years to implement the IMP curriculum with 50 NYS doctors, including how to improve the health of our patient population through our “extra mural support” engine. Based on clinical studies showing the value of telephone support to individuals with chronic conditions, we engage non-clinical staff to phone patients and coach them in techniques for problem-solving their own health care issues. We plan to expand this collaborative care approach to encompass the following:

  • high risk case management
  • patient discharge from hospital
  • referrals to specialist

Because disease management is concerned about the clinical measures and issues, it can be behaviorally insensitive to "what matters" to a patient population. Resource planning for patient-centered, collaborative care will require knowledge of both "what is the matter?" and "what matters." The proposed Gainkeepers: Building Quality and Cost Controls into the Front Line project will demonstrate that good collaborative care saves dollars.

AIE LCB Guidelines
The following narrative is an excerpt from The Kindred Spirit Festival arts-in-education grant application proposal that I successfully obtained for alternative and non-traditional students enrolled in the Rochester City School District:

    The Kindred Spirit Festival

    1. Describe your arts in education needs. Our arts in education needs are great. While the alternative schools receive some art instruction, the non-traditional sites receive none. These programs serve an increasing number of young adults who did not succeed in the traditional high school setting and who now have an even more limited access to the arts. This is unfortunate because educational research tells us that infusing the arts into classroom instruction can help troubled youth who have learning problems, behavioral issues and untapped strengths by offering them an alternative to delinquent behavior and truancy while providing an improved attitude towards school.

    Can we effect* change in the future lives of these students by opening new avenues of expression for them? We certainly believe so, but we cannot do it alone. Our students’ unique instructional needs can be served best through collaboration with the generous agencies and organizations that serve the Rochester community. Becoming part of a community of teachers and learners will allow us to share existing resources and to benefit from each other’s expertise.

    * Verb meaning to bring about, one of the more common usage confusions between affect and effect

    2. Describe the project.

      a) Summarize your project.
    In conjunction with the upcoming Writers & Books’ ”If All of Rochester Read the Same Book” community initiative, 100 students who attend classes at two alternative and two non-traditional education sites for at-risk youth (ages 16-21) will read Octavia Butler’s literary science fiction novel entitled Kindred. The novel explores the cultural identity of a middle class African-American woman who time travels to a plantation and endangers her life by teaching slaves to read and write. The issues of racism, slavery and access to quality education will be raised in the context of the historical injustices that continue to plague the health of contemporary society. The question posed by the grant is as follows:

    What happens when young adult learners see themselves in the literature they read and express their thoughts and feeling through the arts?

    Language arts and social studies teachers from each of the four schools will form partnerships with featured artists-in-residence to implement a reading, writing, creative response and visual arts curricula aligned with NYS Learning Standards in English Language Arts, Social Studies, The Arts and Career Development and Occupations. They will work with a class of 25 students at each school to engage them in studying the text and to help them generate the creative work to be celebrated at the Kindred Spirit Festival, an event scheduled for March 2003 to be held at the Rochester City School District’s Central Office. Students will display, perform and discuss their creative works and be recognized for their efforts.